The Medical Treatment Contracts Act (WGBO) has required me, as your supervisor, to create a file. This information is provided to each new customer in advance via a treatment agreement or. “informed consent”. The information can also be found on this website in the Frequently Asked Questions/FAQ section.
Your file contains your name, address, date of birth, telephone number, e-mail address and, if you provide this, the relationship number of your health insurer. Your file contains my very brief notes and keywords of things that are striking to me and a very short description of the session or the result thereof. The file also contains information that is necessary for your treatment and that I have included after your explicit permission requested from another healthcare provider. What I do not include are notes about your state of health and data about examinations, treatments and sessions performed.
This data in the client file is kept for 20 years in accordance with the statutory retention period from the WGBO. After that period, or upon my death, your file will be destroyed. So there is no transfer as required.
We do our best to guarantee your privacy. This means, among other things, that we:
careful handling of your personal and medical data,
ensure that unauthorized persons do not have access to your data
as your treating therapist, I have sole access to the data in your file.
No information will be given to third parties (such as general practitioner, specialist, other therapist in case of transfer and/or referral), unless after your written permission; or when the law or my duty of care breaches confidentiality.
The data from your file can also be used for the following purposes:
To inform personal injury insurers, for example about the course of the sessions. This only happens with your explicit permission and after it is clear who pays the invoice.
For the use of observation, in my absence.
For the anonymized use during peer review.
Part of the data from your file is used for the financial administration, so that I or my administrator can draw up an invoice in accordance with the requirements of the health insurers.
To send you personalized emails; with this you will receive updates and newsletters from my practice. Under no circumstances will your email address be given to anyone else. You can unsubscribe from the newsletters at any time.
To be able to make video calls when sessions are online.
If I want to use your data for another reason, I will first inform you and explicitly ask for your permission.
CLIENTS DOSSIER AND YOUR RIGHTS
You have the right -by appointment- within the walls of the practice to inspect the file about you and all further rights arising from the General Data Protection Regulation (GDPR) related thereto. Costs are charged for the time of preparation and inspection.
CLIENTS DOSSIER AND CARE NOTE
The care bill you receive contains the information requested by the health insurer, so that you can declare this bill to your health insurer.
your name, address and place of residence
your date of birth
the date of the session
a brief description of the session
the cost of the session
If you have passed this on: your relationship number with the health insurer
The invoices (care notes) will be sent to you by e-mail.